The meeting of the LCAOM is scheduled for Wednesday, October 17th,
from 1:30 p.m. to 5:00 p.m.
I hope may of you can attend.
Please suggestions for agenda items and concerns which you would like
to be addressed.
Some items of interest:
-increased cooperation among libraries and library workers, means to
provide mutual help and information exchange.
-possibility of forming internet based "unions" for shared cataloging
and data exchange.
-suggested expansion of Library of Congress and/or National Medical
Library classification schemes to more adequately meet the needs of
topics in Oriental medicine.
I look forward to hearing from you.

Jim Emdy
Chair, LCAOM
Santa Cruz, Ca
Five Branches Institute

Hi Jim,
Thanks for the library meeting notice.
Unfortunately, I will not be attending, but our College president, Jack
Miller, said he will be there and plans to join you all for a while.
Naomi

Naomi C. Broering, MLS, MA. FACMI
Dean of Libraries
Pacific College of Oriental Medicine
7445 Mission Valley Rd. Suite 101
San Diego, CA 92108-4407
619-574-6909 ext 134 or 800-729-0941
Fax 619 574-6641
nbroering@...


-----Original Message-----
From: ccaomlcaom@yahoogroups.com [mailto:ccaomlcaom@yahoogroups.com] On
Behalf Of emd89bz
Sent: Thursday, August 16, 2007 1:23 PM
To: ccaomlcaom@yahoogroups.com
Subject: [ccaomlcaom] LCAOM meeting in Portland October 17th.

The meeting of the LCAOM is scheduled for Wednesday, October 17th,
from 1:30 p.m. to 5:00 p.m.
I hope may of you can attend.
Please suggestions for agenda items and concerns which you would like
to be addressed.
Some items of interest:
-increased cooperation among libraries and library workers, means to
provide mutual help and information exchange.
-possibility of forming internet based "unions" for shared cataloging
and data exchange.
-suggested expansion of Library of Congress and/or National Medical
Library classification schemes to more adequately meet the needs of
topics in Oriental medicine.
I look forward to hearing from you.

Jim Emdy
Chair, LCAOM
Santa Cruz, Ca
Five Branches Institute




Yahoo! Groups Links

a reminder that the Library Subcommittee of CCAOM will be meeting on
October 16th, Wednesday, from 1:30 to 5:00 (or before if we get done
earlier).  Plus submit questions and/or agenda items through this
Group email account.

Jim Emdy
Five Branches Institute

Where is the agenda, so I can share it with Jack Miller, who thinks he may
be able to stop in on the meeting?
Thanks
Naomi

Naomi C. Broering, MLS, MA. FACMI
Dean of Libraries
Pacific College of Oriental Medicine
7445 Mission Valley Rd. Suite 101
San Diego, CA 92108-4407
619-574-6909 ext 134 or 800-729-0941
Fax 619 574-6641
nbroering@...


-----Original Message-----
From: ccaomlcaom@yahoogroups.com [mailto:ccaomlcaom@yahoogroups.com] On
Behalf Of emd89bz
Sent: Tuesday, September 11, 2007 3:04 PM
To: ccaomlcaom@yahoogroups.com
Subject: [ccaomlcaom] Meeting in Portland

a reminder that the Library Subcommittee of CCAOM will be meeting on
October 16th, Wednesday, from 1:30 to 5:00 (or before if we get done
earlier).  Plus submit questions and/or agenda items through this
Group email account.

Jim Emdy
Five Branches Institute




Yahoo! Groups Links

Rebecca  Stansbury 
Librarian /Administrative Assistant  

American Institute of Alternative Medicine
Phone: 614-825-6255  ext. 231
Fax: 614-825-6279
Email: rhawthorne@...

Jim,
I am too am working with a small library and the limited budget that
comes with it. I agree with the suggestions of Ewa completely!

I regret not being able to attend the meeting. I am very interested
in any catologing information that has been developed for
TCM/acupuncture collections. This would be very helpful shared
information.

I'm not clear of the logistics required to develope into
unionization. Increased networking and mutual help on common
libraries problems is of great importance and interest here.
I hope this is of use with your Agenda developement.
thanks,

Rebecca  Stansbury, Librarian

American Institute of Alternative Medicine
Phone: 614-825-6255  ext. 231
Fax: 614-825-6279
Email: rhawthorne@...

A reminder that the library committee will meet in Portland on October
17th, Wednesday at 1:30 p.m.
Tentative agenda:
1. mutual cooperation and support for libraries of oriental medicine.
2. expanding research resources, including free and subscription data
bases.
3. overall implications of the requirements of a doctoral program on
libraries of oriental medicine.
4. increased intercommunication between libraries through direct email
and use of the yahoo group account.
5. regularization of classification schemes for subject topics such as
acupuncture (Library of Congress and/or National Medical Library).

please let me know if there are additional items you would like discussed.

Jim Emdy
Chair, LCAOM

Dear LCAOM Members:
    The meeting room at the Hilton Portland for the Libraries Committee
is the "Crown Room," which is located on the 23rd floor of the hotel.
As you exit the elevator, there is a sign directing you to this room.
    I hope the committee has a productive and enjoyable meeting.

David Sale
Executive Director, CCAOM

LCAOM met in Portland Oregon on Wednesday, October 17th.

Attendance: Jim Emdy, Five Branches University (chair),Ewa Hammer,
DRCOM, Amy Khan, PIHMa, Sue Mall, OCOM, John Krasno, YO SAN, Tom
Haines, PCOM, Dick Pittein and Chaitania, Wu Hsing Tao School, Chaitania.

There was consensus that cooperation among the libraries and resource
sharing was highly desirable and preferable to competition and
duplicate effort.  It was recognized that the libraries vary in size
and focus, some just beginning collection development, while others
are fairly well established.

The primary means of cooperation is achieved through effective
communication.  This can be achieved through use of the listserv group
yahoo group.  Currently there are 29 members, and a link on the CCAOM
home page leads to the listserve group.  Other libraries and
information  staff are encouraged to join.  Email contact between
individual libraries is also possible.  Information is also available
on the home pages of the various colleges of oriental medicine.  Five
Branches library can be used as a focus for information sharing.

The group agreed that it is highly desirable to maintain some
consistency in development of information resources.  This could
include general procedures for collection development, suggestions for
a common terminology and compatible classification systems.

There was a brief discussion of the implications of the DAOM program
proposals on the information needs of the school.

The following actions are proposed:
1. Encourage and expand membership in the yahoo group.
2. Prepare documents on collection development and related issues.
3. Update the directory of schools of oriental medicine, particularly
in terms of library contacts.  This document is available in the yahoo
group documents section.
4. Information on translation programs to facilitate research from
materials in Chinese, etc.
5.  Explore the possibility of having key texts on oriental medicine
digitalized through Google or Open Content Alliance.(This item was
actually not discussed at the meeting)

The next meeting site will be San Francisco, California.

Thanks to the participants at the meeting.  Documents and further
communication will be forthcoming.

Thanks for all the useful information about the ccaoml meeting. Sorry I
missed it.
I hope I can make the next one in SF.  Let me know when.
Naomi

Naomi C. Broering, MLS, MA. FACMI
Dean of Libraries
Pacific College of Oriental Medicine
7445 Mission Valley Rd. Suite 101
San Diego, CA 92108-4407
619-574-6909 ext 134 or 800-729-0941
Fax 619 574-6641
nbroering@...


-----Original Message-----
From: ccaomlcaom@yahoogroups.com [mailto:ccaomlcaom@yahoogroups.com] On
Behalf Of emd89bz
Sent: Wednesday, October 24, 2007 12:03 PM
To: ccaomlcaom@yahoogroups.com
Subject: [ccaomlcaom] Portland meeting minutes

LCAOM met in Portland Oregon on Wednesday, October 17th.

Attendance: Jim Emdy, Five Branches University (chair),Ewa Hammer,
DRCOM, Amy Khan, PIHMa, Sue Mall, OCOM, John Krasno, YO SAN, Tom
Haines, PCOM, Dick Pittein and Chaitania, Wu Hsing Tao School, Chaitania.

There was consensus that cooperation among the libraries and resource
sharing was highly desirable and preferable to competition and
duplicate effort.  It was recognized that the libraries vary in size
and focus, some just beginning collection development, while others
are fairly well established.

The primary means of cooperation is achieved through effective
communication.  This can be achieved through use of the listserv group
yahoo group.  Currently there are 29 members, and a link on the CCAOM
home page leads to the listserve group.  Other libraries and
information  staff are encouraged to join.  Email contact between
individual libraries is also possible.  Information is also available
on the home pages of the various colleges of oriental medicine.  Five
Branches library can be used as a focus for information sharing.

The group agreed that it is highly desirable to maintain some
consistency in development of information resources.  This could
include general procedures for collection development, suggestions for
a common terminology and compatible classification systems.

There was a brief discussion of the implications of the DAOM program
proposals on the information needs of the school.

The following actions are proposed:
1. Encourage and expand membership in the yahoo group.
2. Prepare documents on collection development and related issues.
3. Update the directory of schools of oriental medicine, particularly
in terms of library contacts.  This document is available in the yahoo
group documents section.
4. Information on translation programs to facilitate research from
materials in Chinese, etc.
5.  Explore the possibility of having key texts on oriental medicine
digitalized through Google or Open Content Alliance.(This item was
actually not discussed at the meeting)

The next meeting site will be San Francisco, California.

Thanks to the participants at the meeting.  Documents and further
communication will be forthcoming.




Yahoo! Groups Links

An addendum to the minutes.

On Friday morning after the library presentation at the general open
meeting it was suggested that documents relating to library development
and standardized practices could be used to fine tune the ACAOM library
criteria.

October 25th, 2007

Preliminary proposals for library collection development.

Adequate informational material is an important part of the teaching
mission of schools of Oriental Medicine.  Equally important is the
arrangement of and access to this material.  Here are some
suggestions for developing and maintaining such a collection.

Size of the collection.
The collection of materials in all formats should be sufficient to
support the needs of faculty and students and be consistent with the
mission statement of the institution.  Some items are required as
part of the teaching curriculum, others support general research or
clinic needs.

Access to the collection.
The collection should be readily accessible to users.  There must be
a system in place to put each item in its proper place on the shelf
and some means to have a data base sufficient to categorize, find and
account for the material.  This usually means a computer-based file
of some kind.  Such a file should have at least these characteristics:
*adequate power to properly provide sufficient information on each
item.
*be flexible and capable of dealing with increasing amounts of data
as the collection grows.  A filing system for 40 to 100 items can be
fairly simple, but will probably be unable to support a larger
collection.
*be based on standard library cataloging practices to a high degree
in both description of a given item and a classification scheme which
places items on the shelf in a coherent manner.

In general it is best to think of future growth when starting up or
expanding a collection.  It is easier to build an adequate
classification system for even a small collection rather than have to
retrofit a collection later on.  This applies to allocation of
physical space as well.

Data-base requirements.
Each item should have a file record using all of the
following "fields"
*main author
*title
*a main subject upon which the classification number is based
*classification ("call") number
*subjects(multiple fields may be needed)
*isbn or issn number
*additional authors (may be optional)
Other items which may be part of the record:
**series
**corporate authors or schools associated with the item
**accompanying material, e.g. CDRom, CD,etc.

The fields with a single * should be indexed and searchable.

These fields should adhere to standard cataloging procedures embodied
in the Library of Congress Machine Readable format.  Subject headings
should follow guidelines provided by the Library of Congress of the
National Medical Library.

Generally it is advisable to use one of the standard classification
schemes for the "call" number:
*Dewey decimal system-used in most public libraries; most medical
material is put into a relatively small range of numbers.
*Library of Congress and National Medical library classifications use
letters and number combinations and have more flexibility.  NML use
Library of Congress numbers except for medicine..  See sample below.

Subject: Acupuncture
Dewey:  615
Library of Congress RM184
National Medical Library: WB369

Online help is available for finding the correct number for each
subject.  National Medical library provides the most complete
classification help.

  A key criterion in selecting a database system is portability.  Data
in the system should be in such a format or be formatable to transfer
to a different database.  This is important because at some point it
may be desirable to go from a small system file such as Excell to a
more standard library vendor file such as Surpass or LibraryWorld.

It is probably best to use an internet based system as the collection
grows.  Internet based systems provide these advantages:
*access from in the library or remotely.
*no need for dedicated servers and storage devices.
There is of course some loss of control over the data and one must
rely on the internet vendor for reliable storage.  In case of an
internet connection failure, your database will not be available.

Some online library internet vendors:
http://libraryworld.net
LibraryWorld is based in Saratoga, California.  One month free trial;
from $365 a year.
http://www.surpasssoftware.com
Surpass offers a variety of packages, also one month free trial.
http://www.cybertoolsforlibraries.com
CyberTools is probably more suited for larger collections.  Some free
trials may be available.

Sample catalogued records with full MARC fields and LC or NML
classification numbers can be viewed on the Five Branches University
website http://www.fivebranches.edu.  Go to the student life button,
click on library in the pull down menu and you will find a link to
the online catalog.  Other information will also be found this page
regarding other information sources.

Standardized terminology and practices.
Using a standardized terminology set is important for classifying and
finding materials.  Most libraries use either Library of Congress or
National Medical Library subject headings.  Further documentations
will go into more detail on this matter.  Here is an example:

subject: Theory and practice of medicine in China:

Library of Congress basic heading: Medicine, Chinese.

National Medical Library: Medicine, Chinese Traditional.

Subject headings and author entries usually have these inverted
headings:
Peter Deadman is listed as Deadman. Peter. etc.

Some tips for cataloging an item:
Look for a catalog record for a given item in another database rather
than trying to do it from scratch.  Copying a record that fits the
local library's criteria saves time and insures a more uniform
description between schools.  If your library software allows for
copying Library of Congress records, do so.  You can modify the LC
record for your own needs and save it in your database.

If you have a problem, search library catalogs of libraries in your
area.  You can also email library@... with your question.

More later on terminology, call numbers and related.

Send comments and questions to library@...

Jim Emdy

1. ADDENDUM to list of required fields for an item record:
physical description of the material, e.g.
241 p. ;  ill., 23 cm.
1 tape, analog, length 30 min.

2. Consistency in data management.
Consistency in entering data is important in providing assured
electronic access to materials in the collection.  it is desirable
that one person have this responsibility at any given time to set
standards and direct helping personnel.  Written protocols and manuals
are a vital tool in maintaining continuity.

3. Security.
It is probably inevitable that some materials will go missing.  Here
are some considerations regarding security of the collection.
a. adequate inventory control.  The database should provide an
accurate list of materials and ideally a report for assisting in
taking account of what is on the shelf.
b. education of patrons in the value of honoring the collection and
enhancing the sense that the library materials are for everyone to
use.  Promotion of mutual help and respect among users will go a long
way to maintaining the integrity of the collection.
c. Size of library and budget considerations.  Security systems are
relatively expensive.  For a small collection the cost to benefit
ratio is probably minimal.  Better to allow for an amount for
replacement of lost items.  As a collection grows, security will
become more cost effective and even necessary.  The 3M company offers
a security system for around $12,000.  Establishment of any security
system should be based on present needs and flexibility to meet future
  developments.
4. Circulation.
Unless the materials are available for use only in the library space,
there must be a means to account for items which users take out for
personal use.  Most library-oriented database programs have a
circulation module for registering patrons, checking items in and out,
assessing fines etc.  If you using a database without a dedicated
circulation module, you will have to develop some other means to
account for checked out materials.  Libraries traditionally used a due
date card system manually sorted and maintained.  This may work for a
small collection but becomes labor intensive and fraught with
potential errors as the collection grows.

If you have any questions or comments. please send to
library@... or post to the CCAOMLCAOM group.

Jim Emdy
Five Branches University

Hi!


I'm a new member to this Group and would like to ask a question:

What policies do members have for their Alumni, specifically, if Alumni
can use the Library free of charge or for a cost and if they have
borrowing privileges from the Library?


We're discussing this now in our Library Committee.


Thanks for your help!


Linda, Emperor's College of T.C.M.
Santa Monica, CA

--- In ccaomlcaom@yahoogroups.com, "Marcia Boland" <librarian@...>
wrote:
>
> Hi everyone,
>
>
>
> Currently we allow alumni full library privileges, in house, and
> circulation. We have only offered this recently and so far it has
worked
> fine. However, it has been in the back of my mind that it could be a
> problem because many of our students commute and become transient
when
> first establishing their practices. David, your policy sounds like a
> good one, having them pay a fee signals a commitment to the school
> however small it may be, and may help minimize loss of materials.
Thanks
> everyone for sharing your ideas.
>
>  Alumni at Five Branches University have free access to the
collection; however we do require id and a credit card identification
as well in case an alumnus/a fails to return an item checked out
>
> Marcia Boland
>
> Librarian/Academic Assistant
>
> East West College of Natural Medicine
>
> 3803 N. Tamiami Trail
>
> Sarasota, FL 34234
>
> (941) 355-9080 Ext.104
>
> ________________________________
>
> From: ccaomlcaom@yahoogroups.com
[mailto:ccaomlcaom@yahoogroups.com] On
> Behalf Of David York
> Sent: Thursday, January 31, 2008 10:29 AM
> To: ccaomlcaom@yahoogroups.com
> Subject: RE: [ccaomlcaom] ALUMNI LIBRARY PRIVILEGES
>
>
>
> Hello everyone; Our policy regarding alumni is that they are allowed
> full, free circulation privileges (as are currently enrolled
students)
> for one year after graduation and then they have to pay an annual
fee
> for each year thereafter (as do members of the general public).We
have
> structured our Alumni Assoc. dues in such a way that the library
> privileges are included in the association membership fees. David
York,
> MLIS
>
> Academy of Oriental Medicine at Austin
>
> ________________________________
>
> From: ccaomlcaom@yahoogroups.com
[mailto:ccaomlcaom@yahoogroups.com] On
> Behalf Of lindaamoore7777
> Sent: Wednesday, January 30, 2008 2:09 PM
> To: ccaomlcaom@yahoogroups.com
> Subject: [ccaomlcaom] ALUMNI LIBRARY PRIVILEGES
>
>
>
> Hi!
>
> I'm a new member to this Group and would like to ask a question:
>
> What policies do members have for their Alumni, specifically, if
Alumni
> can use the Library free of charge or for a cost and if they have
> borrowing privileges from the Library?
>
> We're discussing this now in our Library Committee.
>
> Thanks for your help!
>
> Linda, Emperor's College of T.C.M.
> Santa Monica, CA
>

Just an early reminder that the Library group will meet at the CCAOM
conference in San Francisco, which takes place between April 30th and
May 3rd.  No final arrangements have been announced regarding specific
time and place.

It is not too early to think about agenda items.  One item will
probably revolve around the recent controversies on the DAOM program
and the ACAOM decision.

I am forwarding through a separate e-mail a revised document written in
response to the Portland Meeting regarding requirements for information
services.

here is the document:

February 27, 2008

Proposals for library collection development.

Adequate informational material is an important part of the teaching
mission of schools of Oriental Medicine. Equally important is the
arrangement of and access to this material. Here are some
suggestions for developing and maintaining such a collection.

Size of the collection.
The collection of materials in all formats should be sufficient to
support the needs of faculty and students and be consistent with the
mission statement of the institution. Some items are required as
part of the teaching curriculum, others support general research or
clinic needs.

Access to the collection.
The collection should be readily accessible to users. There must be
a system in place to put each item in its proper place on the shelf
and some means to have a data base sufficient to categorize, find and
account for the material. This usually means a computer-based file
of some kind. Such a file should have at least these characteristics:
*adequate power to properly provide sufficient information on each
item.
*be flexible and capable of dealing with increasing amounts of data
as the collection grows. A filing system for 40 to 100 items can be
fairly simple, but will probably be unable to support a larger
collection.
*be based on standard library cataloging practices to a high degree
in both description of a given item and a classification scheme which
places items on the shelf in a coherent manner.

In general it is best to think of future growth when starting up or
expanding a collection. It is easier to build an adequate
classification system for even a small collection rather than have to
retrofit a collection later on. This applies to allocation of
physical space as well.

Data-base requirements.
Each item should have a file record using all of the
following "fields"
*main author
*title
*physical description, e.g. 241 p.; ill., 23 cm; 1 tape, analog, 30
cm.
*a main subject upon which the classification number is based
*classification ("call") number
*subjects(multiple fields may be needed)
*isbn or issn number
*additional authors (may be optional)
Other items which may be part of the record:
**series
**corporate authors or schools associated with the item
**accompanying material, e.g. CDRom, CD,etc.

The fields with a single * should be indexed and searchable.

These fields should adhere to standard cataloging procedures embodied
in the Library of Congress Machine Readable format. Subject headings
should follow guidelines provided by the Library of Congress of the
National Medical Library.

Generally it is advisable to use one of the standard classification
schemes for the "call" number:
*Dewey decimal system-used in most public libraries; most medical
material is put into a relatively small range of numbers.
*Library of Congress and National Medical library classifications use
letters and number combinations and have more flexibility. NML use
Library of Congress numbers except for medicine.. See sample below.

Subject: Acupuncture
Dewey: 615
Library of Congress RM184
National Medical Library: WB369

Online help is available for finding the correct number for each
subject. National Medical library provides the most complete
classification help.

A key criterion in selecting a database system is portability. Data
in the system should be in such a format or be formatable to transfer
to a different database. This is important because at some point it
may be desirable to go from a small system file such as Excell to a
more standard library vendor file such as Surpass or LibraryWorld.

It is probably best to use an internet based system as the collection
grows. Internet based systems provide these advantages:
*access from in the library or remotely.
*no need for dedicated servers and storage devices.
There is of course some loss of control over the data and one must
rely on the internet vendor for reliable storage. In case of an
internet connection failure, your database will not be available.

Some online library internet vendors:
http://libraryworld.net
LibraryWorld is based in Saratoga, California. One month free trial;
from $365 a year.
http://www.surpasssoftware.com
Surpass offers a variety of packages, also one month free trial.
http://www.cybertoolsforlibraries.com
CyberTools is probably more suited for larger collections. Some free
trials may be available.

Sample catalogued records with full MARC fields and LC or NML
classification numbers can be viewed on the Five Branches University
website http://www.fivebranches.edu. Go to the student life button,
click on library in the pull down menu and you will find a link to
the online catalog. Other information will also be found this page
regarding other information sources.

Standardized terminology and practices.
Using a standardized terminology set is important for classifying and
finding materials. Most libraries use either Library of Congress or
National Medical Library subject headings. Further documentations
will go into more detail on this matter. Here is an example:

subject: Theory and practice of medicine in China:

Library of Congress basic heading: Medicine, Chinese.

National Medical Library: Medicine, Chinese Traditional.

Subject headings and author entries usually have these inverted
headings:
Peter Deadman is listed as Deadman. Peter. etc.

Some tips for cataloging an item:
Look for a catalog record for a given item in another database rather
than trying to do it from scratch. Copying a record that fits the
local library's criteria saves time and insures a more uniform
description between schools. If your library software allows for
copying Library of Congress records, do so. You can modify the LC
record for your own needs and save it in your database.




Consistency in data management.
Consistency in entering data is important in providing assured
electronic access to materials in the collection. it is desirable
that one person have this responsibility at any given time to set
standards and direct helping personnel. Written protocols and manuals
are a vital tool in maintaining continuity.

Security.
It is probably inevitable that some materials will go missing. Here
are some considerations regarding security of the collection.
a. adequate inventory control. The database should provide an
accurate list of materials and ideally a report for assisting in
taking account of what is on the shelf.
b. education of patrons in the value of honoring the collection and
enhancing the sense that the library materials are for everyone to
use. Promotion of mutual help and respect among users will go a long
way to maintaining the integrity of the collection.
c. Size of library and budget considerations. Security systems are
relatively expensive. For a small collection the cost to benefit
ratio is probably minimal. Better to allow for an amount for
replacement of lost items. As a collection grows, security will
become more cost effective and even necessary. The 3M company offers
a security system for around $12,000. Establishment of any security
system should be based on present needs and flexibility to meet future
developments.
Circulation.
Unless the materials are available for use only in the library space,
there must be a means to account for items which users take out for
personal use. Most library-oriented database programs have a
circulation module for registering patrons, checking items in and out,
assessing fines etc. If you using a database without a dedicated
circulation module, you will have to develop some other means to
account for checked out materials. Libraries traditionally used a due
date card system manually sorted and maintained. This may work for a
small collection but becomes labor intensive and fraught with
potential errors as the collection grows.

If you have any questions or comments. please send to
library@... or post to the CCAOMLCAOM group.

Jim Emdy
Five Branches University