Do you have any guidelines on establishment of a Library Committee?  Seems I
recall you posted something about ayear ago, but I cannot find it.

I want to give our adminsitration some policy and missions statements on the
Role of the Library Committee.

I checked Wikipedia and Google and couldn't find any general or standard
practice for Library Committees.

If anyone has ideas and/or experience in this area, please share at the meeting
in florida next week.

Here is the first draft of minutes. Plesse correct as needed.

November 14, 2011
DRAFT
Minutes of LCAOM meeting in Safety Harbor, Florida, November 10th, 2011
Chair:  Jim Emdy, Five Branches University. librarian@...

Attendance (in person):
Vladimir O'Bridida, CSTCM. Director@...
Tim Duan, ASAOM. ed_director@...
Andi Houston, AFEA. andihouston@...
Ciss Majeda, Daoist Traditions. president@...
Beth Donahou, NYCC. bdonahou@...
Attendance(by conference call):
Sara Wang, ACTCM. sarawang@...
Teresa Infeld, Dallas Traditional. timfeld@...
Chris Sheldon, NYCC. csheldon@...
Della Shupe, NWHealth, Bloomington MN. dshupe@...
Jane Faxton, Bastyr University. jfaxton@...
Susan Bank, Bastyr University. sbanks@...
Abbie Basile, AIAm. abasile@...
Christine Keogh, World Medicine Institue. wmilibrary@...
Judi Kawachi,ICAOM. library@...
Jennifer Kirin, Tai Sophia. jkirin@...

1. ICD-11.
Reminder of the importance of the WHO ICD-11 project and its impact on library
research terms and cataloging subject heading.

2. Use of libraries by nonstudent/faculty.
General  usage pattern seems to be open access to visitors but no borrowing
privileges.
At Bastyr University, visitors may use the library but it is suggested that they
ask in advance to avoid negative impacts during busy times.  Since some students
receive federal aid, regulations require that the library have open access. 
This is an important consideration in establishing usage policies.
North West Health allows visitors also to borrow materials without credit card
information or deposit.
Tai Sophia allows visitors to borrow with credit card information on file.

3. Accreditation documentation.
See Action Items below.



4.Security of the collection.
Security systems are relatively costly, starting at around $10,000. Furthermore,
even with security systems some items will disappear from the collection.  It is
advisable to 1)have an accurate inventory of the holdings, 2) evaluate the
losses over time and the estimated replacement cost, and 3)compare replacement
cost to expenses for a security system.  Other possibilities including shelving 
valuable items in a locked case, or having shelving behind the library
assistance desk.  An excellent idea was offered by Andi Houston: have amnesty
days when outstanding materials may be returned without penalty. It was
generally agreed that faculty are the worst offenders for keeping library
materials past the due date.

5. PCOM lecture DVD and CD.
Material was presented regarding the release of a DVD and CD of lectures given
at the Pacific College of Oriental Medicine between 1989 and 2004.  Information
can be obtained from Naomi Broering at Nbroering@....

6. Discussion of software.
We briefly discussed software options for libraries which do not have automated
circulation/cataloging systems. A document comparing various software packages
is available at the LCAOM Yahoo group in the Files section.  A newer development
is use of share-ware such as KOHA, which has no licensing fees but requires in
house experts to use and update the software.  Share ware has no overall quality
control and no tech support.  Vendors can provide such support at some cost.

7. Forming library committees.
The issue of forming library committees was discussed and the following
summarizes the results.  At Tai Sophie an Information and scholarship committee
works under the umbrella of the Faculty Senate.  At AIAM,   the  librarian
formed a committee  by working with top administration personnel.  The committee
meets 3-4 times a year, using emails in the interim.  Its primary focus is
developing the collection.  The following steps in forming a committee can be
stated:
a) establish the need for the committee and develop goals and a mission
statement.
b) get the involvement of all interested parties, perhaps beginning with a
provost or administrator.
c) work out meeting times and other details; use email extensively to keep
momentum going.
It is desirable to have student input in the committee, either through
appointments from department heads or going to directly to a student council or
other student body.

8. Action Items.
A) Work with Accreditation Committee on final draft of the evaluation document
and develop means to present to the ACAOM.  It is hoped this will be ready the
April 2012 meeting.
B )Communicate with the Distant Learning and Research Committees on maintaining
library adequacy.
C) Coordinate with the Herbal Committee on means to preserve knowledge of herbal
remedies, establish ways to document vendor reliability and compliance with
federal regulatons.
There will probably a call for core group participation in pursuing these
objectives.

Candise Branum, MLIS
College Librarian
Oregon College of Oriental Medicine
10525 SE Cherry Blossom Drive
Portland, OR 97216
503-253-3443 ext.134 | www.library.ocom.edu

November 14, 2011
DRAFT
Minutes of LCAOM meeting in Safety Harbor, Florida, November 10th, 2011
Chair:  Jim Emdy, Five Branches University. librarian@...

Attendance (in person):
Vladimir O'Bridida, CSTCM. Director@...
Tim Duan, ASAOM. ed_director@...
Andi Houston, AFEA. andihouston@...
Ciss Majeda, Daoist Traditions. president@...
Beth Donahou, NYCC. bdonahou@...
Attendance(by conference call):
Sara Wang, ACTCM. sarawang@...
Teresa Infeld, Dallas Traditional. timfeld@...
Chris Sheldon, NYCC. csheldon@...
Della Shupe, Northwestern Health Sciences University. dshupe@...
Jane Faxton, Bastyr University. jfaxton@...
Susan Bank, Bastyr University. sbanks@...
Abbie Basile, AIAm. abasile@...
Christine Keogh, World Medicine Institue. wmilibrary@...
Judi Kawachi,ICAOM. library@...
Jennifer Kirin, Tai Sophia. jkirin@...

1. ICD-11.
Reminder of the importance of the WHO ICD-11 project and its impact on library
research terms and cataloging subject heading.

2. Use of libraries by nonstudent/faculty.
General  usage pattern seems to be open access to visitors but no borrowing
privileges.
At Bastyr University, visitors may use the library but it is suggested that they
ask in advance to avoid negative impacts during busy times.  Since some students
receive federal aid, regulations require that the library have open access. 
This is an important consideration in establishing usage policies.
North West Health allows visitors also to borrow materials without credit card
information or deposit.
Tai Sophia allows visitors to borrow with credit card information on file.

3. Accreditation documentation.
See Action Items below.



4.Security of the collection.
Security systems are relatively costly, starting at around $10,000. Furthermore,
even with security systems some items will disappear from the collection.  It is
advisable to 1)have an accurate inventory of the holdings, 2) evaluate the
losses over time and the estimated replacement cost, and 3)compare replacement
cost to expenses for a security system.  Other possibilities including shelving 
valuable items in a locked case, or having shelving behind the library
assistance desk.  An excellent idea was offered by Andi Houston: have amnesty
days when outstanding materials may be returned without penalty. It was
generally agreed that faculty are the worst offenders for keeping library
materials past the due date.

5. PCOM lecture DVD and CD.
Material was presented regarding the release of a DVD and CD of lectures given
at the Pacific College of Oriental Medicine between 1989 and 2004.  Information
can be obtained from Naomi Broering at Nbroering@....

6. Discussion of software.
We briefly discussed software options for libraries which do not have automated
circulation/cataloging systems. A document comparing various software packages
is available at the LCAOM Yahoo group in the Files section.  A newer development
is use of share-ware such as KOHA, which has no licensing fees but requires in
house experts to use and update the software.  Share ware has no overall quality
control and no tech support.  Vendors can provide such support at some cost.

7. Forming library committees.
The issue of forming library committees was discussed and the following
summarizes the results.  At Tai Sophie an Information and scholarship committee
works under the umbrella of the Faculty Senate.  At AIAM,   the  librarian
formed a committee  by working with top administration personnel.  The committee
meets 3-4 times a year, using emails in the interim.  Its primary focus is
developing the collection.  The following steps in forming a committee can be
stated:
a) establish the need for the committee and develop goals and a mission
statement.
b) get the involvement of all interested parties, perhaps beginning with a
provost or administrator.
c) work out meeting times and other details; use email extensively to keep
momentum going.
It is desirable to have student input in the committee, either through
appointments from department heads or going to directly to a student council or
other student body.

8. Action Items.
A) Work with Accreditation Committee on final draft of the evaluation document
and develop means to present to the ACAOM.  It is hoped this will be ready the
April 2012 meeting.
B )Communicate with the Distant Learning and Research Committees on maintaining
library adequacy.
C) Coordinate with the Herbal Committee on means to preserve knowledge of herbal
remedies, establish ways to document vendor reliability and compliance with
federal regulatons.
There will probably a call for core group participation in pursuing these
objectives.
D)Completion of entry into CCAOM.NET and uploading documents, etc.

November 14, 2011
DRAFT
Minutes of LCAOM meeting in Safety Harbor, Florida, November 10th, 2011
Chair:  Jim Emdy, Five Branches University. librarian@...

Attendance (in person):
Vladimir O'Bridida, CSTCM. Director@...
Tim Duan, ASAOM. ed_director@...
Andi Houston, AFEA. andihouston@...
Ciss Majeda, Daoist Traditions. president@...
Dr. Beth Donahou, NYCC. bdonahou@...
Attendance(by conference call):
Sara Wang, ACTCM. sarawang@...
Teresa Infeld, Dallas Traditional. timfeld@...
Chris Sheldon, NYCC. csheldon@...
Della Shupe, Northwestern Health Sciences University. dshupe@...
Jane Faxton, Bastyr University. jfaxton@...
Susan Bank, Bastyr University. sbanks@...
Abbie Basile, AIAm. abasile@...
Christine Keogh, World Medicine Institue. wmilibrary@...
Judi Kawachi,ICAOM. library@...
Jennifer Kirin, Tai Sophia. jkirin@...

1. ICD-11.
Reminder of the importance of the WHO ICD-11 project and its impact on library
research terms and cataloging subject heading.

2. Use of libraries by nonstudent/faculty.
General  usage pattern seems to be open access to visitors but no borrowing
privileges.
At Bastyr University, visitors may use the library but it is suggested that they
ask in advance to avoid negative impacts during busy times.  Since some students
receive federal aid, regulations require that the library have open access. 
This is an important consideration in establishing usage policies.
North West Health allows visitors also to borrow materials without credit card
information or deposit.
Tai Sophia allows visitors to borrow with credit card information on file.

3. Accreditation documentation.
See Action Items below.



4.Security of the collection.
Security systems are relatively costly, starting at around $10,000. Furthermore,
even with security systems some items will disappear from the collection.  It is
advisable to 1)have an accurate inventory of the holdings, 2) evaluate the
losses over time and the estimated replacement cost, and 3)compare replacement
cost to expenses for a security system.  Other possibilities including shelving 
valuable items in a locked case, or having shelving behind the library
assistance desk.  An excellent idea was offered by Andi Houston: have amnesty
days when outstanding materials may be returned without penalty. It was
generally agreed that faculty are the worst offenders for keeping library
materials past the due date.

5. PCOM lecture DVD and CD.
Material was presented regarding the release of a DVD and CD of lectures given
at the Pacific College of Oriental Medicine between 1989 and 2004.  Information
can be obtained from Naomi Broering at Nbroering@....

6. Discussion of software.
We briefly discussed software options for libraries which do not have automated
circulation/cataloging systems. A document comparing various software packages
is available at the LCAOM Yahoo group in the Files section.  A newer development
is use of share-ware such as KOHA, which has no licensing fees but requires in
house experts to use and update the software.  Share ware has no overall quality
control and no tech support.  Vendors can provide such support at some cost.

7. Forming library committees.
The issue of forming library committees was discussed and the following
summarizes the results.  At Tai Sophie an Information and scholarship committee
works under the umbrella of the Faculty Senate.  At AIAM,   the  librarian
formed a committee  by working with top administration personnel.  The committee
meets 3-4 times a year, using emails in the interim.  Its primary focus is
developing the collection.  The following steps in forming a committee can be
stated:
a) establish the need for the committee and develop goals and a mission
statement.
b) get the involvement of all interested parties, perhaps beginning with a
provost or administrator.
c) work out meeting times and other details; use email extensively to keep
momentum going.
It is desirable to have student input in the committee, either through
appointments from department heads or going to directly to a student council or
other student body.

8. Action Items.
A) Work with Accreditation Committee on final draft of the evaluation document
and develop means to present to the ACAOM.  It is hoped this will be ready the
April 2012 meeting.
B )Communicate with the Distant Learning and Research Committees on maintaining
library adequacy.
C) Coordinate with the Herbal Committee on means to preserve knowledge of herbal
remedies, establish ways to document vendor reliability and compliance with
federal regulatons.
There will probably a call for core group participation in pursuing these
objectives.
D)Completion of entry into CCAOM.NET and uploading documents, etc.

November 22, 2011
Amended Minutes of LCAOM meeting in Safety Harbor, Florida, November 10th, 2011
Chair:  Jim Emdy, Five Branches University. librarian@...

Attendance (in person):
Vladimir O'Bridida, CSTCM. Director@...
Tim Duan, ASAOM. ed_director@...
Andi Houston, AFEA. andihouston@...
Ciss Majeda, Daoist Traditions. president@...
Dr. Beth Donohou, NYCC. bdonohou@...
Attendance(by conference call):
Sara Wang, ACTCM. sarawang@...
Teresa Infeld, Dallas Traditional. timfeld@...
Chris Sheldon, NYCC. csheldon@...
Della Shupe, Northwestern Health Sciences University. dshupe@...
Jane Faxton, Bastyr University. jfaxton@...
Susan Bank, Bastyr University. sbanks@...
Abbie Basile, AIAm. abasile@...
Christine Keogh, World Medicine Institue. wmilibrary@...
Judi Kawachi,ICAOM. library@...
Jennifer Kirin, Tai Sophia. jkirin@...


1. ICD-11.
Reminder of the importance of the WHO ICD-11 project and its impact on library
research terms and cataloging subject heading.

2. Use of libraries by nonstudent/faculty.
General  usage pattern seems to be open access to visitors but no borrowing
privileges.
At Bastyr University, visitors may use the library but it is suggested that they
ask in advance to avoid negative impacts during busy times.  Since some students
receive federal aid, regulations require that the library have open access. 
This is an important consideration in establishing usage policies.

Northwestern Health Sciences University allows visitors also to borrow materials
without credit card information or deposit.
Tai Sophia allows visitors to borrow with credit card information on file.

3. Accreditation documentation.
See Action Items below.



4.Security of the collection.
Security systems are relatively costly, starting at around $10,000. Furthermore,
even with security systems some items will disappear from the collection.  It is
advisable to 1)have an accurate inventory of the holdings, 2) evaluate the
losses over time and the estimated replacement cost, and 3)compare replacement
cost to expenses for a security system.  Other possibilities including shelving 
valuable items in a locked case, or having shelving behind the library
assistance desk.  An excellent idea was offered by Andi Houston: have amnesty
days when outstanding materials may be returned without penalty. It was
generally agreed that faculty are the worst offenders for keeping library
materials past the due date.

5. PCOM lecture DVD and CD.
Material was presented regarding the release of a DVD and CD of lectures given
at the Pacific College of Oriental Medicine between 1989 and 2004.  Information
can be obtained from Naomi Broering at Nbroering@....

6. Discussion of software.
We briefly discussed software options for libraries which do not have automated
circulation/cataloging systems. A document comparing various software packages
is available at the LCAOM Yahoo group in the Files section.  A newer development
is use of share-ware such as KOHA, which has no licensing fees but requires in
house experts to use and update the software.  Share ware has no overall quality
control and no tech support.  Vendors can provide such support at some cost.

7. Forming library committees.
The issue of forming library committees was discussed and the following
summarizes the results.  At Tai Sophie an Information and scholarship committee
works under the umbrella of the Faculty Senate.  At AIAM,   the  librarian
formed a committee  by working with top administration personnel.  The committee
meets 3-4 times a year, using emails in the interim.  Its primary focus is
developing the collection.  The following steps in forming a committee can be
stated:
a) establish the need for the committee and develop goals and a mission
statement.
b) get the involvement of all interested parties, perhaps beginning with a
provost or administrator.
c) work out meeting times and other details; use email extensively to keep
momentum going.
It is desirable to have student input in the committee, either through
appointments from department heads or going to directly to a student council or
other student body.




8. Action Items.
A) Work with Accreditation Committee on final draft of the evaluation document
and develop means to present to the ACAOM.  It is hoped this will be ready the
April 2012 meeting.
B )Communicate with the Distant Learning and Research Committees on maintaining
library adequacy.
C) Coordinate with the Herbal Committee on means to preserve knowledge of herbal
remedies, establish ways to document vendor reliability and compliance with
federal regulatons.
There will probably a call for core group participation in pursuing these
objectives.
D)Completion of entry into CCAOM.NET and uploading documents, etc.

vain attempts to correct the following:
attendees
Dr. Beth Donohue  email donohue@....

full correction on nov. 28

Amended November 28, 2011
Minutes of LCAOM meeting in Safety Harbor, Florida, November 10th, 2011
Chair:  Jim Emdy, Five Branches University. librarian@...

Attendance (in person):
Vladimir O'Bridida, CSTCM. Director@...
Tim Duan, ASAOM. ed_director@...
Andi Houston, AFEA. andihouston@...
Ciss Majeda, Daoist Traditions. president@...
Dr. Beth Donohou, NYCC. bdonohou@...
Attendance(by conference call):
Sara Wang, ACTCM. sarawang@...
Teresa Infeld, Dallas Traditional. timfeld@...
Chris Sheldon, NYCC. csheldon@...
Della Shupe,  Northwestern Health Sciences University. dshupe@...
Jane Faxton, Bastyr University. jfaxton@...
Susan Bank, Bastyr University. sbanks@...
Abbie Basile, AIAm. abasile@...
Christine Keogh, World Medicine Institue. wmilibrary@...
Judi Kawachi,ICAOM. library@...
Jennifer Kirin, Tai Sophia. jkirin@...

1. ICD-11.
Reminder of the importance of the WHO ICD-11 project and its impact on library
research terms and cataloging subject heading.

2. Use of libraries by nonstudent/faculty.
General  usage pattern seems to be open access to visitors but no borrowing
privileges.
At Bastyr University, visitors may use the library but it is suggested that they
ask in advance to avoid negative impacts during busy times.  Since some students
receive federal aid, regulations require that the library have open access. 
This is an important consideration in establishing usage policies.

Northwestern Health Sciences University  allows visitors also to borrow
materials without credit card information or deposit.
Tai Sophia allows visitors to borrow with credit card information on file.

3. Accreditation documentation.
See Action Items below.



4.Security of the collection.
Security systems are relatively costly, starting at around $10,000. Furthermore,
even with security systems some items will disappear from the collection.  It is
advisable to 1)have an accurate inventory of the holdings, 2) evaluate the
losses over time and the estimated replacement cost, and 3)compare replacement
cost to expenses for a security system.  Other possibilities including shelving 
valuable items in a locked case, or having shelving behind the library
assistance desk.  An excellent idea was offered by Andi Houston: have amnesty
days when outstanding materials may be returned without penalty. It was
generally agreed that faculty are the worst offenders for keeping library
materials past the due date.

5. PCOM lecture DVD and CD.
Material was presented regarding the release of a DVD and CD of lectures given
at the Pacific College of Oriental Medicine between 1989 and 2004.  Information
can be obtained from Naomi Broering at Nbroering@....

6. Discussion of software.
We briefly discussed software options for libraries which do not have automated
circulation/cataloging systems. A document comparing various software packages
is available at the LCAOM Yahoo group in the Files section.  A newer development
is use of share-ware such as KOHA, which has no licensing fees but requires in
house experts to use and update the software.  Share ware has no overall quality
control and no tech support.  Vendors can provide such support at some cost.

7. Forming library committees.
The issue of forming library committees was discussed and the following
summarizes the results.  At Tai Sophie an Information and scholarship committee
works under the umbrella of the Faculty Senate.  At AIAM,   the  librarian
formed a committee  by working with top administration personnel.  The committee
meets 3-4 times a year, using emails in the interim.  Its primary focus is
developing the collection.  The following steps in forming a committee can be
stated:
a) establish the need for the committee and develop goals and a mission
statement.
b) get the involvement of all interested parties, perhaps beginning with a
provost or administrator.
c) work out meeting times and other details; use email extensively to keep
momentum going.
It is desirable to have student input in the committee, either through
appointments from department heads or going to directly to a student council or
other student body.

8. Action Items.
A) Work with Accreditation Committee on final draft of the evaluation document
and develop means to present to the ACAOM.  It is hoped this will be ready the
April 2012 meeting.
B )Communicate with the Distant Learning and Research Committees on maintaining
library adequacy.
C) Coordinate with the Herbal Committee on means to preserve knowledge of herbal
remedies, establish ways to document vendor reliability and compliance with
federal regulatons.
There will probably a call for core group participation in pursuing these
objectives.
D)Completion of entry into CCAOM.NET and uploading documents, etc.

The next meeting of the Library Committee will be on April 26, thursday, at 6:30
p.m.  I expect we will have telephone hookup for those who cannot attend in
person.  The meeting will be the Westin North Shore hotel near Deerfield, same
location as last time in Chicago.

Some agenda items:
--CCAOM.NET-- still pending full participation
--Accreditation document--pending updates from David Sales and others; some
sections need to be made more specific
New items:
--role of libraries in maintaining records related to recordkeeping in the
herbal dispensares.  At Baltimore, the chair of the Herbal Committee noted that
there may be a need for libraries to play a larger role in maintaining documents
regarding quality of herbs purchased, etc.

Please think of additional items.  thanks

I invited Jason Wright, Chair of the Herbal Committee, to address the library
committee. here is his response:
Hi Jim,

Unfortunately, I will not be able to attend the Library Committee meeting in
Chicago, as I need to attend the ACAOM public hearing on the first professional
doctorate.

The issue with prepared medicine information that has recently arisen has
nothing to do with libraries and their related resources.  The issue is that
herb vendors cannot provide information to the general public that relates their
products to clinical conditions, as this violates FDA regulations.  Schools can,
and should, be the primary resource for instructional material related to
clinical use of formulas and prepared products.

This issue is a challenging one for the herbal products industry, and as access
to information from companies is limited, it should result in more practitioners
using library resources.  Basic guidance for libraries is to be sure resources
related to prepared products are available, including contacting vendor
companies to request any printed product literature they may have available.

I will be working with Skye Sturgeon of Mayway to explore additional
possibilities, and as I uncover more information, I can let you know.  The
Herbal Committee meeting is Thursday morning.  If we discuss this topic, you are
more than welcome to attend.

Jason
This will be an agenda item for Chicago in April

Here is a statement written by Paul Karsten, who is working with me on
accreditation documentation.
Here is a draft of some language for the ACAOM standard.

Adequacy of learning resources is based on the assessment by the institutional
community of the library's capability to support the specific mission and
educational goals of the institution.  Annual library evaluation by the
institutional faculty and students shall provide at minimum assessment data on
the adequacy of the following; number of physical texts relevant to the program,
physical space available for study, hours of operation, computer resources and
online databases, library organization, journal collection appropriate for goals
of program, and professional assistance for library users.  This survey shall
also include opportunities for the community to provide recommendations for
library development.  This data, along with the annual inventory of library
holdings and data on library usage congruent with the school's educational
objectives, is used to demonstrate the learning resources are sufficient to
support the mission of the institution.

Here is a suggestion for agenda item from David Sales:

  I think the agenda could include any unfinished items from previous meetings.
On procedural issue that has not been clarified concerning #2 above is whether
each subcommittee should refer any joint recommendation back to their full
committee. I am open to having that occur at the Chicago meeting if you, Paul,
and/or Beth think that is necessary. If you do think it necessary, than review
by the Libraries Committee of the joint recommendation of the two subcommittees
could be an agenda item for your committee meeting. For the moment, however, I
just think you (and others on your committee who are interested) and Paul should
just move ahead on the standards.

Please read and comment.  is also being submitted to the accreditation
committee.

Evaluation points for OM libraries. Updated Draft document

Evaluation of library resources should not impose a rigid uniformity of
resources or detailed specific requirements, but should be judged in the light
of the stated goals and objectives of the parent institution, in accordance with
the evaluative criteria established by the Commission.

Adequacy of learning resources is based on the assessment by the institutional
community of the library's capability to support the specific mission and
educational goals of the institution. Annual library evaluation by the
institutional faculty and students shall provide at minimum assessment data on
the adequacy of the following; number of physical texts relevant to the program,
physical space available for study, hours of operation, computer resources and
online databases, library organization, journal collection appropriate for goals
of program, and professional assistance for library users. This survey shall
also include opportunities for the community to provide recommendations for
library development. This data, along with the annual inventory of library
holdings and data on library usage congruent with the school's educational
objectives, is used to demonstrate the learning resources are sufficient to
support the mission of the institution.


General consideration:

The library must be an integral partner in promoting the mission of the
institution
The collection and services provided should   reflect the institution's
teaching/healing focus.  Services offered and the nature and size of the
collection must reflect the general mission of the institution,  the style of
teaching/research and healing modalities employed.

Institutional communication..

Tthe library should be integrated into the governing structure of the
institution at all levels. Interdepartmental communication is essential to allow
the library to fulfill its function, advance the institutional mission and
further information literacy. An organizational chart showing the library's
place in the hierarchy should be available.

Collaboration between library staff and university faculty is an important part 
of  reinforcing what is being taught in the curriculum.. Library instructions
must give students the knowledge, skills and tools to obtain valid and recent
information in any format to foster library research skills.


Overall physical facilities.

The library should  have sufficient space to accommodate normal use by students,
staff and faculty and operating open hours that are sufficient to meet research
demands.  A means to periodically assess the adequacy of the physical space
should be in place, such as surveys and focus groups.

Computer and related facilities.

Does the library offer appropriate computer/online services such as:
--internet hardwired computers with printer capabilities.
-- WiFi.
-- Photocopiers.
--Remote 24 hour online access to library resources such as the library catalog
and research databases.
The services provided should be sufficient to provide for present needs and
allow for future expansion.





The collection.

The library must contain sufficient materials of all sorts to support the needs
of the institution and meet the institution's stated goals.   The collection
should be current and grow as new requirements are added.  The library should
have liaisons with other institutions in the areas which can provide services
and material which the library does not provide. This could be through the use
of public libraries or specific consortium-like arrangements.  Materials
available in the library or from nearby institutions should include all relevant
media, including DVDs and audio files.  In assessing the adequacy of the library
collection, attention should be focused on both qualitative and quantitative
measures.  Faculty, students and staff should be polled on a regular basis to
determine possible shortcomings in the library collection and usefulness of the
collection relative to the mission of the institution, regardless of the
absolute number of items.


Collection management.

Is management of the  library adequate to account for the collection through
software programs which are based either in-house or are internet based?. The
system should be robust enough to meet current needs and allow for further
expansion.
Users should have access to library holdings and other research aids through
computer/internet access.

Staffing

Is there library sufficient staffing to provide the research services required
by the user base and the institution's mission?  A professional librarian on
staff must be on staff to provide professional guidance provided, unless this
guidance is obtained from volunteer or contract arrangements.  Staff members are
required to have adequate training for stated tasks, and a training regimen must
be provided to upgrade service skills.

Research.

Does the library have a variety of resources the tools and materials necessary
to provide current awareness and literature competency?  Library staff should
receive sufficient training to provide guidance in doing research.  The library
will probably want to use other research facilities such as public or medical
libraries to supplement library services.

Information literacy and research

The library must be at the center of advancing the information literacy of
students and faculty and enhance research capabilities.  Library resources are
vital part of the curriculum effectiveness at all levels.  There must be in
place means to measure the efficacy of literacy programs and mechanisms to
augment and/or change existing
programs.





Finance.

Sufficient funds must be available to the library to support the abovementioned
criteria?  Overall sufficient support from the institution for library functions
should be demonstrated from institutional budget documents.


Future planning.

The library must in general be able to provide presently needed services but
also be part of the institution's plans for future development.  This
requirement encompasses constant in-house evaluation of present facilities,
services and software to ensure some flexibility in meeting future needs.

Jim Emdy
7/11/2011; 3/14/2012.

From David Sales:
  Attachedis a draft of recommended guidelines regarding the evaluation of AOM
librarieson ACAOM site visits. These guidelines have been developed by a
jointcollaboration within subcommittees of the Council's Libraries Committeeand
the Accreditation Committee, as of March 15, 2012. It is expected thatthese
guidelines will be presented to the Core Curriculum Committee for its
considerationat the Council's upcoming meeting in Chicago. It would be
desirable,however, to provide the member colleges with an opportunity for
feedback beforethe Chicago meeting so that if the Core Curriculum Committee, and
then the fullCouncil, approves the guidelines at the Chicago meeting as a formal
recommendationto ACAOM, the guidelines will have received as much feedback as
possible fromwithin the Council. You may wish to include the AOM librarian at
your school indeveloping your feedback.

Evaluation points for assessing
Libraries
Background
When the CCAOM Accreditation Committee met in Baltimore on May 11, 2011, the
committee recommended that the Libraries of Acupuncture & Oriental Medicine
Committee
(Libraries Committee) develop recommendations for guidelines/outcomes concerning
ACAOM's site visits of AOM libraries. The guidelines below reflect a joint
collaboration within
subcommittees of the Libraries Committee and the Accreditation Committee
respectively, as of
March 15, 2012.
Guidelines
Evaluation of library resources should not impose a rigid uniformity of
resources or
overly specific requirements, but should be judged in light of the stated goals
and objectives of
the parent institution, in accordance with the evaluative criteria established
by the Commission.
Adequacy of learning resources is based on the assessment by the institutional
community of
the library's capability to support the specific mission and educational goals
of the institution.
Annual library evaluation by the institutional faculty and students shall
provide at a minimum
assessment data on the adequacy of the following:
1. number of physical texts relevant to the program
2. physical space available for study
3. hours of operation
4. computer resources and online databases
5. library organization
6. journal collection appropriate for goals of program
7. professional assistance for library users.
This survey shall also include opportunities for the community to provide
recommendations for library development. This data, along with the annual
inventory of library
holdings and data on library usage congruent with the school's educational
objectives, is used to
demonstrate that learning resources are sufficient to support the mission of the
institution.
General Consideration
The library must be an integral partner in promoting the mission of the
institution.
The collection and services provided should reflect the institution's
teaching/healing focus.
Services offered and the nature and size of the collection must reflect the
general mission of the
institution, the style of teaching/research, and healing modalities employed.
Draft Document (07.14.11, Rev. 03.15.12)
2
Institutional Communication
The library should be integrated into the governing structure of the institution
at all
levels. Interdepartmental communication is essential to allow the library to
fulfill its function,
advance the institutional mission, and further information literacy.
Collaboration between
library staff and college faculty is an important part of reinforcing what is
being taught in the
curriculum. Library instructions must give students the knowledge, skills, and
tools to obtain
valid and recent information in any format to foster library research skills. A
flow chart showing
the library's place in the organizational set-up should be provided.
Overall Physical Facilities
The library should have sufficient space to accommodate normal use by students,
staff,
and faculty and operating open hours that are sufficient to meet research
demands.
Computer and Related Facilities
The library should offer appropriate computer/online services such as:
1. Internet hardwired computers with printer capabilities
2. WiFi
3. Photocopiers
4. Remote 24-hour online access to library resources, such as the library
catalog and
research databases
The services provided should be sufficient to provide for present needs and
allow for future
expansion.
The Collection
The library should have sufficient materials of all sorts to support the needs
of the
institution and meet the institution's stated goals. The collection should be
current and able to
grow as new requirements are added. If there are certain services and materials
that the library
does not provide, the library should identify other institutions that can
augment library services
and materials, such as a public library or nearby medical research facility. The
library should
seek free or cooperative arrangements with such entities. Materials available in
the library or
from nearby institutions should include all relevant media, including DVDs and
audio files.
Adequacy of the collection should be validated using recognized assessment
tools.
Collection Management
The library should have adequate management of the collection through software
programs which are based either in-house or are Internet based. The system
should be robust
enough to meet current needs and allow for further expansion. Users should have
access to
library holdings and other research aids through computer/Internet access.
3
Staffing
The library should have sufficient staffing to provide the research services
required
by the user base and the institution's mission. A professional librarian must be
on staff to
provide professional guidance, unless this guidance is obtained through
volunteer or contract
arrangements. Staff members are required to have adequate training for stated
tasks and a
training regimen must be provided to upgrade service skills.
Research
The library should have a variety of resources, tools, and materials necessary
to provide
current awareness and literature competency. Library staff should receive
sufficient training to
provide guidance in doing research. As needed, the library should use other
research facilities
such as public or medical libraries to supplement library services.
Information Literacy and Research
The library must be at the center of advancing the information literacy of
students and
faculty and enhancing research capabilities. Library resources are a vital part
of the curriculum
effectiveness at all levels. There must be in place a means to measure the
efficacy of literacy
programs and mechanisms to augment and/or change existing programs.
Finance
The library should receive sufficient funding to support the abovementioned
criteria and
there should be overall sufficient support from the institution for library
functions.
Future Planning
The library must in general be able to provide presently needed services, but
also be part
of the institution's plans for future development. This requirement encompasses
constant inhouse
evaluation of present facilities, services, and software to ensure some
flexibility in meeting
future needs.
Compliance with Federal Regulations.
The library should be in compliance with relevant federal regulations, such as
ADA
requirements and adherence to copyright conventions.

this will be an item on the agenda for chicago in april. a betterformattedcopy
will be available in the files section soon.