This is the final draft of the meeting notes. If there are more corrections,
please let me know.
Draft meeting notes for the Library Committee; amended 5/17/11
Meeting date: may 11.Chair: Jim Emdy librarian@...
By phone
Joyce Whitfield email to be determined
lisa wood lisawood@...
Pat King librarian@...
Judi Kawacky library@...
Aileen Huang Aileenhuang@...
Jenn Hartman jhartman@...
Chris Sheldon csheldon@...
Andi Houston andi.houston@...  Academy for Five Element Acupuncture
in Gainesville,FL
  Daniele Perez-Venero  dperezvenero@...
Naomi Boering nboering@...
Mahate Osborn mahateis@... AIMC
Judi Kawachi  libary@... ICAOM
Bethyn Boni   bboni@...
In person
Claudia O'Neill registrar@...
Pat King library@...
Vladimir O'Brigida director@...
  1. Thanks to the Council for telephone support. 12 participants called in to
the meeting.
2. Terminology. We discussed the various terms used to describe "oriental
medicine". Different terms are used at different levels of interest. The term
"oriental medicine" is appropriate as a part of organizational names such as
CCAOM, NCCAOM, AACAOM,. Etc. The term would not be used as a subject heading for
cataloging materials. PubMed MeSH uses "Medicine, East Asian Traditional" as its
main heading, with references to "Medicine, Chinese Traditional" ," Medicine,
Korean Traditional" etc. NLM subject headings index uses both the East Asian and
Chinese designations. Library of Congress favors "Medicine, Chinese" etc with
little use of the East Asian designation. "East Asian" and "Oriental" both
appear in mission statements. Washington state designates a licensed
practitioner in OM as "Legal East Asian practitioner". Thus terminology may
differ in appropriateness depending on context. The committee urges the Council
to support the WHO ITCM project as a vital vehicle for inclusion of our medicine
in the world at large.
3. It was noted that Medline offers online direct help to electronic medical
records. Medline contact can be linked to the individual medical record with
information relative to the patient's needs.
4. Further work on cooperative efforts among libraries was discussed. A core
group of individuals will continue work on this project. A list of OM library
URLs has been developed, allowing libraries to access records from a number of
sources. A cataloging service offered by the Ohio Library Collective will be
examined. The cooperative-consortium committee will consist of Jenn Hartman,
Mahate Osborn(who developed an excellent questionnaire on cooperative issues),
Naomi Boering, Lisa Wood (a future member). The LCAOM chair will coordinate
group efforts. Discussion of Worldcat and OCLC, low cost and free cataloguing
systems and software should be included. This was extremely helpful information
and would also be helpful for any other small libraries still on paper systems.
5. The library committee currently is served by a Yahoo Group. This group has 50
members and will add 4-5 more as a result of the meeting. We will also move
forward in moving to a Drupal application associated with CCAOM.NET. A working
group consisting of Andi Houston, Mahate Osborn and the committee chair will be
working on this.
6. We had a brief discussion on accredidation issues for libraries. It was
stressed that the library should be integrated into the institution's mission
statement, that present and future planning is important and that emphasis on
cooperative efforts in pursuit of current interest literature is important.
Measures should be in place to evaluate successful outcomes in library services.
  7. We discussed libraries role in enhancing research literacy through
integration of libraries in the teaching/healing functions at all levels.
Incorporating literacy into the curriculum is an issue for every level within
the institution. The library committee chair will work with the Research and
Accredidation Committees in this area. There was a discussion on the importance
of library personnel being included in faculty meetings and general importance
of library & faculty relationships.

See below part of message from David Sales:
I noticed that the committee is recommending that the Libraries Committee
develop some recommendations for guidelines/outcomes concerning ACAOM's site
visits of AOM libraries. In this reply, I have copied Jim Emdy, chair of the
Libraries Committee, and Steve Given, chair of the Core Curriculum Committee, as
well as Lixin. I believe this issue has been on previous agenda of the Libraries
Committee too.



If the Libraries Committee undertakes this project, it would seem desirable to
establish an orderly internal process for developing and reviewing the
guidelines/outcomes, perhaps leading ultimately to a recommendation from CCAOM
to ACAOM. Here is one possible procedure for everyone's consideration and
feedback:



·        The Libraries Committee immediately begins to develop the
guidelines/outcomes, collaborating with those members of the Accreditation
Committee who have an interest in this subject area. Jim, about how long would
it take for your committee to develop these guidelines/outcomes? Kris/Beth, who
would be the key members of your committee with whom Jim and his committee could
collaborate?



·        After the Libraries Committee develops the guidelines/outcomes, the
Libraries Committee submits them through the national office to the Core
Curriculum Committee for review by the CCC at the Council's fall meeting in
November.  If the guidelines/outcomes are developed in collaboration with key
members of the Accreditation Committee who are interested in this subject area,
would that eliminate the need for any further review by the full Accreditation
Committee? If not, could the Accreditation Committee (or a core group of the
committee) complete its review before the fall meeting this year?

Are there people out there willing to work on this topic?

Evaluation points for OM libraries. Draft document

Evaluation of library resources should not impose a rigid uniformity of
resources or detailed specific requirements, but should be judged in the light
of the stated goals and objectives of the parent institution, in accordance with
the evaluative criteria established by the Commission.

General consideration:

The library must be an integral partner in promoting the mission of the
institution
The collection and services provided should   reflect the institution's
teaching/healing focus.  Services offered and the nature and size of the
collection must reflect the general mission of the institution and style of
teaching/research.

Institutional communication..

Is the library integrated into the governing structure of the institution at all
levels? Interdepartmental communication is essential to allow the library to
fulfill its function, advance the institutional mission and further information
literacy.

Overall physical facilities.

Does the library have sufficient space to accommodate normal use by students,
staff and faculty and operating open hours that are sufficient to meet research
demands?

Computer and related facilities.

Does the library offer appropriate computer/online services such as:
--internet hardwired computers with printer capabilities.
-- WiFi.
-- Photocopiers.
--Remote 24 hour online access to library resources such as the library catalog
and research databases.
The services provided should be sufficient to provide for present needs and
allow for future expansion.

The collection.

Does the library contain sufficient materials of all sorts to support the needs
of the institution and meet the institution's stated goals?  Is the collection
current and does it grow as new requirements are added?  Are there other
institutions in the area which can provide services and material which the
library does not provide?  This could be through the use of public libraries or
specific consortium-like arrangements.  Materials available in the library or
from nearby institutions should include all relevant media, including DVDs and
audio files.







Collection management.

Is management of the  library adequate to account for the collection through
software programs which are based either in-house or are internet based?. The
system should be robust enough to meet current needs and allow for further
expansion.
Users should have access to library holdings and other research aids through
computer/internet access.

Staffing

Is there library sufficient staffing to provide the research services required
by the user base and the institution's mission?  A professional librarian on
staff must be on staff to provide professional guidance provided, unless this
guidance is obtainted from volunteer or contract arrangements.  Staff members
are required to have adequate training for stated tasks, and a training regimen
must be provided to upgrade service skills.

Research.

Does the library have a variety of resources the tools and materials necessary
to provide current awareness and literature competency?  Library staff should
receive sufficient training to provide guidance in doing research.  The library
will probably want to use other research facilities such as public or medical
libraries to supplement library services.

Information literacy and research

The library must be at the center of advancing the information literacy of
students and faculty and enhance research capabilities.  Library resources are
vital part of the curriculum effectiveness at all levels.  There must be in
place means to measure the efficacy of literacy programs and mechanisms to
augment and/or change existing programs.


Finance.

Are sufficient funds available to the library to support the abovementioned
criteria?  Is there overall sufficient support from the institution for library
functions?




Future planning.

The library must in general be able to provide presently needed services but
also be part of the institution's plans for future development.  This
requirement encompasses constant in-house evaluation of present facilities,
services and software to ensure some flexibility in meeting future needs.

Jim Emdy
6/27/2011

1. I have contacted David Sales regarding bring the LCAOM into CCAOM.Net through
Drulap.
2. There is a draft document on accredidation criteria sent out on June 28th. 
Please review and suggest changes.  A more elegantly formatted version will be
available later.

Jim Emdy
Chair

If you have not already done so, please review a draft documentation on
accredidation standards for OM libraries sent recently.  I want to finalize the
document and send on to David Sales for final formatting and submission to the
Accredidation Committee by July 12th.

Thank you

Soon there will be a copy of the draft accredidation document submitted to David
Sales on July 11, 2011.  Thanks to all who contributed to this document.  If you
have additional comments, please share them.

Hello,

This email message is a notification to let you know that
a file has been uploaded to the Files area of the ccaomlcaom
group.

   File        : /Accredidation draft document.docx
   Uploaded by : jamesemdy <librarian@...>
   Description : Accredidation criteria (Draft)

You can access this file at the URL:
http://groups.yahoo.com/group/ccaomlcaom/files/Accredidation%20draft%20document.\
docx

To learn more about file sharing for your group, please visit:
http://help.yahoo.com/l/us/yahoo/groups/original/members/web/index.html
Regards,

jamesemdy <librarian@...>

----- Original Message -----

From: Librarian Jim Emdy

To: ccaomlcaom@yahoogroups.com

Sent: Monday, July 11, 2011 8:33 AM

Subject: Re: [ccaomlcaom] What ILS do you use?

 

library size approximately 5500 physical items; 4380 cataloged titles(inventory in progress)
we use Docline for full text articles.  works fine.  no other ils service used

On Mon, Jul 11, 2011 at 5:24 AM, Andi Houston <andi.houston@...> wrote:

 

Good morning,

 

I am reviewing ILSs for my tiny library and I’d like to get as much data as possible from other acupuncture schools. How large is your library? What ILS do you use? Do you love it? If not, why?

 

Thank you all!

 

Andi Houston

Academy for Five Element Acupuncture

352.335.2332 | acupuncturist.edu

 

I thought you might like to have a look at this, there are some good databases
listed with live links in the section "Complementary & Alternative Medicine" on
page 23


http://www.ihe.ca/publications/library/2011/HTA-on-the-net/

An excellent summary article on the ICD-11 is available from the current edition
of "Acupuncture Today Student Edition" (September 2011, Volume 12, Number 9). It
is "Information standards for TCM hit the web" by Brenda Duran.  The article may
be available from the online edition.

Included in the article are the following useful ICD links:
classification page: http://www.who.int/classifications/en
ICD-II page: http://www.who.int/classifications/icd/revision/en/index.html (here
is where there is a link to the browser).

Reminder that the fall meeting of the library committee is on Thursday November
10th in Safety Harbor FL; meeting time is 6:30pm.  I assume we will have
telephone facilities.