The Family and Children's Trust Fund has issued a Request for Proposals (RFP),
CVS-08-031 for family violence prevention, treatment and public awareness
services to be provided by public organizations, private non-profit agencies
and/or community-based programs, including faith-based organizations.

Funding is intended to support innovative and creative service delivery to
prevent or treat family violence, including child abuse and neglect, adult abuse
and neglect, domestic violence, sexual assault, dating violence and suicide.

An optional pre-proposal conference will be held January 15, 2008 at 10:00 AM at
the Virginia Department of Social Services, 7 North Eighth Street, Richmond,
Virginia 23219 in Vault Level Conference Room A.

Sealed proposals are due by February 5, 2008 at 5:00 P.M.

Some of the text from the request for proposals is below; however additional RFP
documents can be found at:

1. VDSS Website—http://www.dss.virginia.gov/index.html
<http://www.dss.virginia.gov/index.html>

2. Department of General Services – eVA Website: http://www.eva.state.va.us/
To use: Click Vendor Login (no username or password needed). Then choose
Public Access. Beside Keyword Search--enter the word “grants” for a keyword
search.

3. FACT Website—www.fact.state.va.us <http://www.fact.state.va.us/>

4. A copy of the RFP may be obtained by email to fran.inge@... by
fax to Fran Inge at (804) 726-7088 or by written request to the address below.

Fran Inge, Executive Director
The Family & Children's Trust Fund of Virginia
7 North Eighth Street, 5th Floor
Richmond, VA 23219
Phone: (804) 726-7604
Fax: (804) 726-7088
Website: www.fact.state.va.us <http://www.fact.state.va.us/>
E-Mail: familyandchildrens.trustfund@...
<mailto:familyandchildrens.trustfund@...>



REQUEST FOR PROPOSALS

FAMILY VIOLENCE PREVENTION, TREATMENT
AND PUBLIC AWARENESS PROJECTS
THE FAMILY AND CHILDREN’S TRUST FUND
VIRGINIA DEPARTMENT OF SOCIAL SERVICES

SECTION 1 – PURPOSE

The purpose of this Request For Proposals by the Family and Children’s Trust
Fund Board of Trustees is to solicit proposals from public organizations,
private non-profit agencies and/or community-based programs, including
faith-based organizations to develop or enhance community efforts to prevent,
treat or increase public awareness about all forms of family violence, including
child abuse and neglect, adult abuse and neglect, domestic violence, sexual
assault, teen dating violence and suicide.

SECTION 2 – BACKGROUND

The Family and Children’s Trust Fund (FACT) was created in 1986 by the General
Assembly. Its purpose is to provide for the support and development of services
for the prevention and treatment of violence within families through public and
private collaboration. See FACT’s website: www.fact.state.va.us

FACT issues grants to organizations for family violence prevention, treatment
and public awareness. Grants are awarded on a competitive basis throughout
Virginia to allow local programs flexibility to develop services to meet the
unique needs of their families.

FACT is administered by a Board of Trustees (Board) appointed by the Governor to
serve four-year terms. The Department of Social Services provides
administrative support and technical assistance to the Board to carry out its
legislated mandate.

SECTION 3 – SCOPE OF SERVICES

The Family and Children’s Trust Fund Board is soliciting proposals from public
organizations, private non-profit agencies, and/or community-based programs,
including faith-based organizations to establish or expand community services to
prevent or treat family violence in all its forms, including child abuse and
neglect, elder abuse and neglect, domestic violence, sexual assault, teen dating
violence and suicide.

The proposed project must be culturally relevant and include services,
activities and/or materials that reflect the cultural, linguistic, racial and
ethnic diversity of the population to be served.

Eligible organizations are public organizations, private non-profit agencies and
community-based programs, including faith-based organizations.

Organizations and agencies that are pending approval of the 501(c)3 status of
the IRS code as of February 5, 2008 are not eligible to apply.

Community-based program is defined as a non-governmental organization that
provides services to individuals, families and communities at the
grassroots/local level.

Organizations that are currently receiving FACT funding are eligible to apply.
The proposal may include, but is not limited to the following services or
programs:

1. Direct services to family violence victims and their families;
2. Educational and/or support services to prevent or treat family violence;
3. Training to improve services or to enhance the development of community
collaboration teams;
4. Activities in local communities to increase awareness of family violence
issues and services; and
5. Technology services that support local family violence programs or public
awareness.

Applicants are encouraged, but not required, to collaborate with other community
organizations to implement the proposed project.

Any materials produced under this contract must have prior approval of the
Family and Children’s Trust Fund Board, have a statement that the project was
supported by the Commonwealth of Virginia and bear the Family and Children’s
Trust Fund name and logo.

The Family and Children’s Trust Fund Board intends to distribute a total of
$350,000 through this Request for Proposals. The maximum award is $10,000.

The contract period is for twelve months, July 1, 2008 – June 30, 2009.

SECTION 4 – PROPOSAL SUBMISSION AND PREPARATION INSTRUCTIONS

Proposal Submission: In order to be considered for selection, offerors must
submit a complete response to the Request For Proposals. One original and five
(5) copies of each proposal must be submitted to the Family and Children’s
Trust Fund Board. No other distribution of the Request For Proposals shall be
made by the Offeror.

Mail or hand-deliver proposal and copies no later than 5:00 P.M., Tuesday,
February 5, 2008 to:

Family and Children’s Trust Fund
7 North Eighth Street
Richmond, Virginia 23219

Proposal Preparation: An authorized representative of the offeror shall sign
the proposal.
Proposals should be prepared simply and economically, providing straightforward,
concise description of capabilities to satisfy the requirements of the Request
For Proposals.

All pages of the proposal should be numbered. Information that the offeror
desires to present that does not fall within any of the requirements of the
Request For Proposals should be attached at the end of the proposal.

Each copy of the proposal must be stapled in the upper left hand corner and
include all attachments. Please do not place proposals in binders or folders.

The proposal may be single or double-spaced using 12 point fonts, preferably
Times New Roman or Arial.

Proposals that do not include all attachments and are not organized in this
manner risk elimination from consideration.

Questions concerning the Request For Proposals may be submitted in writing to
Fran Inge either by FAX (804)726-7088 or by E-mail at the following address:
familyandchildrens.trustfund@.... until Noon, January 21, 2008.

Specific Proposal Preparation Instructions:

It is the intent of the Family and Children’s Trust Fund Board that proposals
be accurate and precise, but do not impose significant paperwork burdens on
applicants. Proposals should be as thorough and detailed as possible so that the
Family and Children’s Trust Fund Board may properly evaluate the
organization’s capacity to provide the proposed services. Offerors are
required to submit the following items as a complete proposal in the order
listed below:

1. Request For Proposals cover sheet (Page 1 of this REQUEST FOR PROPOSALS) and
all addenda acknowledgements, if any, signed and filled out as required;
2. Completed Project Summary Form (Attachment A);
3. Completed Project Description (Attachment B);
4. Completed Budget Summary (Attachment C);
5. Completed Activities/Outcomes Plan (Attachment D);
6. Completed W-9 – Request for Taxpayer Identification Numbers(s) and
Certification (Attachment E);
7. Signed statement from applicant organization’s fiscal officer certifying
the agency has sufficient monies to cover project expenses as award funding is
on a cost-reimbursable basis;
8. Copy of applicant organization’s 501(c)3 letter from the IRS if applicable;
and
9. Signed memoranda of understanding with community partners if applicable.

OPTIONAL PRE-PROPOSAL CONFERENCE: An optional pre-proposal conference will be
held January 15, 2008 at 10:00 A.M. at the Virginia Department of Social
Services, 7 North Eighth Street, Richmond, Virginia 23219 in Vault Level
Conference Room A. A summary of questions and answers that are discussed at
this meeting will be available after the pre-proposal conference. The purpose
of this conference is to allow potential applicants an opportunity to present
questions and obtain clarification relative to any facet of this Request For
Proposals. Bring a copy of the Request For Proposals with you. Any changes
resulting from this conference will be issued in a written addendum to the
Request For Proposals. Attendance at this conference is not a prerequisite to
submitting a proposal.

The closing date for receipt of applications under this Request for Proposals is
5:00 P.M., Tuesday, February 5, 2008. Late proposals will not be accepted.
Faxed and/or emailed proposals will not be accepted. See cover for delivery
address.

SECTION 5 – PROJECT SUMMARY

Complete Project Summary (Attachment A) by providing all requested information.



SECTION 6 – PROJECT DESCRIPTION

Complete Project Description (Attachment B) by answering all questions concisely
and accurately. Include sufficient information about the proposed project and
services; geographic area to be served; number to be served; collaboration
activities and partners if applicable; and expected outcomes and evaluation
plan.

SECTION 7 – PROJECT BUDGET SUMMARY

Complete project budget summary (Attachment C). Total funding requested from
FACT for the proposed project cannot exceed $10,000.

Justification for each budget category means an explanation of how the cost was
developed.
Total FACT Request means the amount for each budget category requested through
this Request for Proposals.

Total Project Cost means costs associated with each budget category from all
sources and includes both cash and in-kind funding.

Costs should be necessary and reasonable to carry out the proposed project. If
funds are being requested for salaries, specify positions, pay rates, and any
included employee benefits.

If applicant agency and/or partner organizations are providing cash or in-kind
support to the proposed project, include that information in the justification
explanation of the budget summary for each budget category.

Total line item cost for equipment shall not exceed $2,500 and must be clearly
required for the success of the project. Refer to Section 13.L, Equipment of
this Request for Proposals.

Administrative costs must be specific to the project and justified by line item.

All budget adjustments during contract period that exceed $500 require prior
approval from the Family and Children’s Trust Fund Board.

All funds will be awarded on a cost-reimbursable basis on a schedule to be
determined by project deliverables.
SECTION 8 – ACTIVITIES/OUTCOMES PLAN

Complete Activities/Outcomes Plan (Attachment D) for the proposed project.
Detailed instructions and guidance to complete this Plan are included in
Attachment D.

SECTION 9 – OTHER ATTACHMENTS

All applicant agencies must include a completed W-9 Request for Taxpayer
Identification Number(s) and Certificate (Attachment E).

All applicant agencies must provide a signed statement from the fiscal officer
on agency letterhead certifying the agency has sufficient monies to cover
proposed project expenses as the award is on a cost-reimbursable basis on a
schedule to be determined by the proposed project deliverables.

If the applicant agency is a private non-private organization, a copy of the
organization’s 501(c)3 letter from the Internal Revenue Service must be
attached to the proposal.

If applicable, the proposal must include signed memoranda of understanding from
all partner organizations in the proposed project.


SECTION 10 – EVALUATION AND AWARD CRITERIA

A review committee consisting of members and staff of the Family and
Children’s Trust Fund Board of Trustees shall review proposals and select
projects to be funded based on the following criteria. To be considered for
funding, proposals must meet the objectives of the Scope of Work and the general
and specific requirements outlined in the Request For Proposals.

PROPOSAL EVALUATION CRITERIA
POINT VALUE

Project Summary Form (Attachment A) 5
 Complete and accurate; and
 Congruent with other proposal elements.

Project Description (Attachment B) 40
 Complete, concise and accurate;
 Describes proposed project - services, activities and materials;
 Identifies geographic area to be served;
 Identifies target population and numbers to be served;
 Documents need for proposed project;
 Describes community collaboration for proposed project if applicable; and
 Identifies outcomes of the proposed project and a project evaluation.
 Realistic in scope
 Congruent among all proposal components

Budget Summary (Attachment C) 20
 Complete and accurate;
 Justifies all proposed project costs; and
 Costs consistent with proposed activities.

Activities/Outcomes Plan (Attachment D) 35
 Sets achievable goals and strategies;
 Outcomes are measurable;
 Complete and accurate; and
 Congruent with Project Description (Attachment B).

Each proposal meeting the specified guidelines will receive full consideration.
Consideration will also be given to funding programs in rural and/or underserved
areas of Virginia and to new and innovative community-based collaborations
serving victims of family violence. The FACT Board will notify all applicants
of the final decision.

Selection shall be made of all applicants deemed to be fully qualified and best
suited among those submitting proposals based on the evaluation factors included
in the Request For Proposals. Negotiations shall be conducted with selected
applicants. The Family and Children’s Trust Fund Board may cancel this
Request For Proposals or reject proposals at any time prior to an award, and is
not required to furnish a statement of the reasons why a particular proposal was
not deemed to be the most advantageous. The contract document will incorporate
the Request For Proposals, the award notice, and by reference all the
requirements, terms and conditions of the solicitation and the contractor’s
proposal as negotiated.

SECTION 11 – METHOD OF PAYMENT

The contract period will be twelve months, July 1, 2009 – June 30, 2009.
Payment will be on a cost-reimbursable basis.

Payment schedule will be determined by the proposed project deliverables and
made upon receipt of invoices detailing the requested reimbursed costs and a
project status report. Quarterly reports on all projects will be submitted by
October 15, 2008, January 15, 2009, April 15, 2009, and a final report on July
31, 2009.

Final payment will be made upon receipt of a final project report and invoice.
All reports must be submitted no later than July 31, 2009.