Call for Nominations for the Communities Living with AIDS, TB and
Malaria Communication Focal Point (CFP)to the Global Fund

The Delegation of the Communities Living With AIDS, TB And Malaria
is now soliciting nominations for a vacant position of Communication
Focal Point. CLOSING DATE for nominations is 7th August 2005 (see
Section 4 below)

Section 1: OVERVIEW OF KEY OPERATIONAL FUNCTIONS

The role of the Communication Focal Point (CFP) is that of a
volunteer ­ there is no payment for playing this role. Travel and
per diem costs to attend Board meetings are covered by the Global
Fund Secretariat. The position can demand up to 25-50% of a full-
time equivalent (FTE).

The CFP works closely with the Board Member and Alternate of the
delegation of the Communities Living with the three diseases.
Together, these three comprise the official Delegation[1] <#_ftn1>
between Board meetings.

Although there are specific references to the role of the CFP in the
Global Fund By-laws, the approach within the Communities Delegation
is a more inclusive process, and the role is extended in order to
communicate and consult globally with communities living with AIDS,
TB and Malaria (see below for details).

Purpose of the position of CFP

· The Communication Focal Point (CFP) aims to ensure an effective
communication link between the Global Fund Board Member and
Alternate, delegation members, the Global Fund Secretariat and the
broader community.

· The CFP should develop a mechanism to build institutional memory
of the Communities constituency deliberations and participation
including positions on issues related to GFATM through appropriate
knowledge management.

Section 2: QUALIFICATIONS AND CRITERIA FOR SELECTION

The CFP is an individual. However, institutional support is
critical to carrying out the duties. The geographic coverage of the
CFP spans developing and developed countries around the world.
Although no resources are allocated to performing the tasks and
functions, it is strongly encouraged that the CFP seek adequate
financial and human resources to carry out the multiple functions
needed to ensure the proper work of the whole delegation; this
financial process should be run in a transparent manner and in
cooperation with the Board member and Alternate. Funding is
currently being sought for part-time administrative support to the
CFP.

Based on the Board and CFP functions, the selection of the CFP will
consider the following criteria:

· A person living with the disease(s)
· Understanding of the scope of work of the Global Fund and
opportunities it presents, particularly as it relates to issues of
people living with AIDS, TB ad Malaria in developing countries;
· Experience and ability to assume responsibility to carry out the
tasks as described in Section 5 below;
· Ability and capacity to communicate and network effectively and
broadly (must have functioning communication linkages);
· Ability to facilitate the development of, and adherence to,
processes that ensure transparency and accountability between the
Delegation and communities living with the diseases;
· Diplomatic and strategic political and negotiating skills (working
within a 10 member Delegation and between Delegations);
· Openness, willingness and ability to learn, and to take on issues
across constituency groups.
· Ability to work well in written and spoken English (additional
languages will be valued);
· Assurance from employer regarding availability of at least 25% of
working time for Global Fund related duties, if selected.
· Consideration will be made to ensure geographical and gender
balance within the delegation.

Section 3: LENGTH OF TERM

The selection of the CFP is for a 2-year term and is renewable once,
based on an assessment process convened by the Board member and
Alternate.

A CFP ceases to be a CFP or can be removed from the duties described
above by the Board and Alternate members if:

· He/she is or becomes a member of a GFATM Boardıs Committee
· He/she resigns and the organization is not able to replace the
individual;
· He/she no longer has an employer who is supportive of the time
commitment required or he/she no longer has links to the
organizations that secured his/her selection as CFP;
· He/she is unable to perform the agreed upon tasks, or to work
productively with the Board, Alternate and Delegation Members; or,
· If a conflict of interest is declared i.e. if he/she is a member
(or affiliated) of CCM, is a PR or LFA.

Section 4: APPLICATION PROCESS (Please read carefully)
Nominated individuals to the Global Fund Board need to prepare and
submit an application that covers the following:

· Name, contact information, age, organizational affiliation,
communities served;
· Short Curriculum Vitae (CV) outlining experience; (maximum 2 pages)
· Short Narrative outlining your understanding of the Fund and vision
for its future, your community linkages in terms of relevant
experience, and the most significant capabilities you would bring to
the Delegation that address the specified criteria (maximum 2 pages).

Attached to the application will be:

· A letter of reference from your own organization, or closest
affiliated organization, agreeing to the additional travel and
workload (1 page only).

The CLOSING DATE for nominations is 7th August 2005. The India
HIV/AIDS Alliance will serve as a mailbox for applications. Please
send your applications by e-mail to cfp@....

Priya Mohanty
India HIV/AIDS Alliance
Third Floor, Kushal House
39, Nehru Place,
http://www.aidsalliance.org/sw28582.asp
<https://owa.aidsalliance.org/exchweb/bin/redir.asp?

New Delhi 110019
Phone: +91 11 51633081-84
India Fax: +91 11 51633085

We thank all applicants for their participation but only the one
selected will be contacted. The results of selection process will be
announced through the list serves:

· The Global Fund official website;
· Break-the-silence Forum (BTS);
· Kaiser Daily HIV/AIDS report;
· AF-AIDS
· INTAIDS
· PlusNews
· ProCAARE
· PWHA Net
· SEA-AIDS
· AIDS-INDIA
· ITPS
· SAATHI
· Drum Beat
· People to People forum
· Health gap Listserv
· Community research
· other electronic forums (as determined by individuals for broader
posting)

Section 5: TERMS OF REFERENCE FOR COMMUNICATION FOCAL POINT

1. Key CFP operational functions include:

· Support the Board and Alternate members to carry out their
functions and mandates of GFATM.

· Provide secretariat support to the work of the Delegation at the
Pre and Board meetings.

· Ensure timely dissemination of information and documentation
related to the pre and post Board and Committee meetings and other
Global Fund related business, to delegation, the Board member and
Alternate.

· Facilitate the selection of new Alternate member for Communities
Constituency in consultation with Board member, including
disseminating the call for nominations and managing the selection.

· Facilitate the constitution of the selection committee for
Alternate, CFP and delegation members for the constituency.

· Facilitate, in consultation with the Board member and Alternate,
the selection of committee members from delegation.

· Design and manage delegationıs internal and external communication
in consultation with Board member and Alternate.

2. Specific tasks and functions include:

a) Support the Board and Alternate members to carry out their
functions and mandates:

· Facilitate the annual selection process of delegation members for
the composition of delegation for the board meetings.

· Maintain a pool of second line delegation candidates as support
team for the delegation from the applicants

· Maintain close communication with the Delegationıs Board member
and Alternate and delegation members through regular email messages
and teleconferences between the Board meetings

· Organize full Delegation teleconferences as necessary for expanded
consultations

· Provide support in the design and implementation of a programme
for the induction of new delegation, committee and Alternate member.

b) Provide secretariat support to the work of the Delegation at Board
meetings:

· Prepare invitation to selected community delegation members to
join the delegation and ensure logistical documentation is
disseminated

· Under the direction of the Board Member and Alternate, communicate
with Communitiesı Delegation members to organize joint meetings, and
assist in the development of the meeting agendas in preparation for
the Board meetings

· Organize delegation pre-meetings with other delegations, as
directed by the Board and Alternate member to discuss key issues and
coordinate strategies before the Board meeting.

· Organize a pre-meeting(s), and post meeting de-brief of Delegation
members.

· Liaise with the Global Fund Secretariat for meeting room bookings,
developing meeting schedules, and other logistical arrangements

· Participate in, and follow up to, Board meetings through
debriefings and written reports on Delegationıs work

· Disseminate information on Global Fund in line with the
Communitiesı Delegationıs internal/external communications strategy

c) Ensure timely dissemination of information and documentation
related to the Board and Committee meetings:

· Coordinate the flow of Board meeting documentation from the Fund
Secretariat to Delegation meetings

· Coordinate the flow of Board Committee meeting documentation from
the Fund Secretariat to Delegation members

· Compile and disseminate information on the Delegationıs work with
the GF Committees

· Prepare a briefing paper for every board meeting based on the
delegation work in the board meeting for wider circulation.

· Establish mechanisms for continuous feedback from the larger
HIV/AIDS, TB and Malaria Communities on GF related issues.

· Create and maintain a database of Communities interested in
receiving regular updates on the GF.

· Develop an electronic newsletter to update and feedback to the
wider communities on the activities of the delegation following the
board
meetings

· Coordinate responses within and outside the delegation on GF
related issues, maximizing the use of electronic tools.

· Liaise with other Communication focal points including organizing
meetings between delegations, Board members and Communication focal
points.

· Develop and implement a communication strategy and plan for the
delegation in consultation with board and Alternate members.

· Facilitate and consolidate the administration of self-performance
appraisal tool with delegation, committee and board and Alternate
members in the board meeting.

· Identify and prepare a calendar of information regarding the
regional consultation or conference/meeting for the delegation in
order to facilitate the participation of regional focal/delegation
with an aim to provide information about the delegation and GFATM

d) Facilitate the renewal of delegation, Board member and Alternate

· Prepare, in consultation with the Board member, the annual ³call
for nominations² for the delegation, Alternate members

· Facilitate the establishment for the process for nomination,
selection and Committee functioning, including acting as the
secretariat to receive nominations, ensure that applications are
complete, prepare and disseminate nominations to the selection
committee

· Provide support to the selection committee to carry out its mandate
which includes all or parts of the following:

o agree to the timelines and process to issue a ³call for nomination²

o review ToR in consultation with Board member

o broadly communicate the selection of delegation member and
Alternate to the Communities constituency

o inform the selected delegation and Alternate members

o Inform the wider communities about the process and outcome.

3. Accountability

· Communication focal point is accountable to the Board member,
Alternate in consultation with delegation

4. Evaluation

· The performance of the CFP will be assessed annually by at least
three members of the delegate, at least one of whom must be the
Board Member or the Alternate.

Evaluation will be based on performance indicators provided in the
CFP work plan and some or all of the following standard performance
evaluation indicators ­ e.g. reliability, dependability, punctuality,
productivity, consistency, resourcefulness, judgement, relations
with team members, interpersonal skills, written and oral
communication skills, job knowledge, supervisory skills,
organizational skills and leadership skills.

[1] <#_ftnref1> Delegation: Between Board meetings, the Delegation
consists of the Board and Alternate members, and the CFP. At Board
meetings, the Delegation is comprised of 10 members, including the
Board, Alternate and CFP.