Contract ManagerJob title: Contract Manager

Division/Department: Technical Support Facility

Location: Kuala Lumpur

Rank/Grade: -

Salary: Salary will commensurate with experience and qualifications



Please send completed applications or contact us at this address:
ippfklro@...

Closing date for applications: 3/16/2009



Job Purpose

Responsible for overall supervision of the Contract Management Unit
on all consultancy issues as well as contracts and grants and its
management within the HIV/AIDS Technical Support Facility.

Key Tasks

Under the overall supervision of the TSF Director, the incumbent will
carry out the following duties and responsibilities:

1. Contracts and Grants management

Provide leadership and support for design and implementation of all
Contract and Grant management
Ensures all activities related to contract & grant management are
carried out in conformance with established policies and procedures
Assures that agreements with donors, partnering organizations,
contractors/clients, and consultants are contractually sound
Recommends for approval to the TSF Director of all contracts and
consultancies.
Serves as a technical resource person to Program and Finance Units in
the management of consultancy services.
Assures that the technical requests are secured on the funding source
from clients and proper documentation is in place.
Interprets and applies funding regulations to ensure that all
TSF/IPPF policies and procedures and donor contracting requirements
are met for contracting services
Develops and implements procedures for contracting services to ensure
that adequate records and audit trails are maintained
Develops and implements procedures to ensure that contracts are
processed expediently, monitored appropriately and completed in a
timely manner within the Contract Management Unit.
2. Database Management

Overseeing the management of consultant database, including sourcing
new consultants in priority areas and conducting other assessment as
seems reasonable to expand pool of consultants
Ensuring the efficiency, quality and usefulness of entry of new
consultantˇ¦s information, information retrieval, overall accuracy of
the consultant database, and that the software is updated as
needed
Ensure that commercially valuable information is treated
confidentially, that computer records are backed up once a week, that
physical and electronic records are secure
Ensuring that quality assurance processes are in place for potential
consultants as well as during the course of assignment
3. Consultancy Management

Work closely with Program and Finance Units to ensure smooth
management of consultancy assignments
Tracking processes relating to assignments, reporting on these on a
periodic basis, and advising Director and appropriate managers of
delays or problems Responding to requests for information about the
TSF and refer to Program Unit as appropriate
Ensuring administrative, logistic-related emergencies or problems
with consultants are managed properly
4. Others:

Manage the Contracts Unit
Provides support to the 6 month Progress Reports, Annual Report and
other similar documentation required of the TSF from IPPF, UNAIDS,
GFATM, donors and clients, as required
Provides input and participates in management team meetings.
Represents the TSF at meetings and travels as required
Performs other duties as assigned by the Director
Essential Knowledge, Skills and Experience:

At least a Diploma in Business Management or equivalent with minimum
of 5 years experience in Business Administration and Programme
Management
Experience in working with international humanitarian organizations
or government institutions, in a multi-cultural setting is an
advantage
Experience and competence in the development and implementation of
systems to manage external service providers.
Familiarity with the provision of consultancy services. Strong
analytical skills. Initiative and ability to manage efficiently
multiple tasks.
Accustomed to operating at a highly professional level in a busy
environment. Comfortable working with very senior people.
Excellent interpersonal skills and a good team player.
Legal background is an asset„X Effective user of Microsoft Office
software.
Applicants should send their applications to:

The Director
Technical Support Facility- South East Asia and Pacific (TSF-SEAP)
IPPF ESEAOR
No. 246 Jalan Ampang
50450 Kuala Lumpur
Malaysia
Tel: +603-42576180
Fax: +603-42576994
E-mail: info@...





The IPPF application form is available in large print, audio and
Braille formats for jobs based at the Central Office. We hope to have
those formats available for jobs based in other offices soon.

IPPF is an equal opportunities employer.
We regret that only shortlisted candidates will be acknowledged.